Required documents for Annual Return of West Bengal:

1. If your return due for One year then-
   • Last year’s Audit report original color scan size under 500kb pdf.
     • UDIN No. is mandatory after 1st July 2019.
   • Last year’s Annual Report original color scan size under 500kb pdf.
   • Executive body list for the next preceding year.
   • Form VI

1. If your return due for Two years then–
   • Last two-year Audit report original color scan size under 500kb PDF.
     • UDIN No. is mandatory after 1st July 2019.
   • Last two-year Annual Report original color scan size under 500kb pdf.
   • Executive body list for the next preceding year.
   • Form VI

1. If your return due for Three years and above then-
   • All due year Audit report original color scan size under 500kb PDF. each year.
     • UDIN No. is mandatory after 1st July 2019.
   • Last year’s Annual Report original color scan size under 500kb pdf.
   • Executive body list for the next preceding year.
   • Form VI
   • Member Register book (color scan copy)
   • Notice Book (color scan copy)
   • Meeting resolution book (Colour scan copy)
   • Declaration (It should be Notarised by Deponent) [color scan have to upload]
   • Deponent Aadhaar card and PAN card copy (Deponent means Secretary or President) [scan copy have to upload]

Society/Club/NGO Renewal Process step by step:

First step :

At first, keep ready the above documents scan copy in the desktop folder as required of filing the annual return. –

• Then visit the website of www.edistrict.wb.gov.in
• Log in with your ID and Password
• Then your Right side under all services see 5th row click on the annual filing of returns
• Click on the check box below and apply
• Then Provide your Digital Registration Number and Association Name
• Then search – you will see details filled up form will show.

Second Step :

Applicant Basic Information

Here you have to fill up only your mobile number because everything is written in pre-filled.

Third step :

1. Annual General Meeting Details
   • Date of Annual General Meeting -[……………………..]
   • Date of Previous Annual General Meeting – [……………………..]
   • Numbers of Member of Annual General Meeting – [………….Write here how many members present in AGM including executive body and General members of Association………….]
2. Name of Auditor
   • Salutation [……………………..]
   • First Name [……………………..]
   • Middle Name [……………………..]
   • Last Name [……………………..]
3. Address of Auditor
   • Country [……………………..]
   • State [……………………..]
   • District [……………………..]
   • Subdivision [……………………..]
   • Rural/Urban [……………………..]
   • Block/Municipality/Corporation [……………………..]
   • Block/Municipality/Corporation Name [……………………..]
   • Ward No [……………………..]
   • Police Station [……………………..]
   • Post Office [……………………..]
   • Address Line 1 [……………………..]
   • Address Line 2 [……………………..]
   • Pin Code [……………………..]
4. Name of President/Secretary
   • Salutation [……………………..]
   • First Name [……………………..]
   • Middle Name [……………………..]
   • Last Name [……………………..]
   • E-mail [……………………..]
   • Mobile [……………………..]
   • Date of Application […It will be Auto-filled by the system….]

Fourth step :

1. Supporting Documents Type:
   • Audit Report [………Audit Report must be signed by Secretary and President all pages with full signature and stamp except Auditors Report page and scan size under 500kb in pdf format……]
   • Annual Report […………Annual Report must be signed by Secretary and President on all pages with full signature and stamp color scan size under 500kb pdf format…………..]
   • Executive Committee […………In this section, you have to write on your Association letterhead that Sl.No. , Name, Address, Occupation and Designation and color scan under 100kb pdf………..]
   • Form VI [………….On this page only President/Secretary full sign and stamp required and color scan should be under 100kb pdf/jpeg………….]
   • Other Document [……………………..]

After upload, the above color scan copy checks and verifies the details. After verifying click on submit button. You will get the AIN Number, Print that, and visit your nearest renewal office to note down the book for further process.

Fifth Step :

if authority after checking your all documents uploaded will decide to process further Payment

(Note: if authority sent back your application with the given reason for sent back you have to provide that paper by click on the sent back button and upload the papers required by authority)

(Note: if authority reject your application with given proper reason for reject then you have to re-upload by correct the problems)

If your documents are ok then the authority will fetch your application for Payment of Govt. Fee.

Log in web e-district portal with your ID and Password and click on TRACK APPLICATION on your head on the left side. Then click on pay button and pay your fee by your Debit card or Online. After completion of your payment again visit your society renewal office and note the AIN number again. After checking authority you will get a digital renewal receipt and you can download it by login id and password in the web e-district portal.

Knowledge about Society Renewal fee/penalty :

1. If your Last AGM date and Present AGM date is over of 15th Month then Fine have to pay.
2. If your Application date of Renewal over 30 days from the present AGM date then Fine has to pay.
3. If you do not belong above options then you have to pay Rs. 25 for 1-year Renewal Fee.
4. If you submit your last year annual return online after 30 days of your present AGM date then you have to pay 350+25=375/-
5. If you cross the 15th month and providing a return for 2 years and applying a return online within 30 days of the present AGM date then you have to pay 1000+25+25= 1050/-
6. If you cross the 15th month and providing a return for 2 years and applying a return online over 30 days of the present AGM date then you have to pay 1000+25+350+25= 1400/-

Friends my advice is to please follow the above 1 and 2 details and save your memory that for saving the penalty for paying for Renewal Submission.